Event Planners: “Is it worth doing myself?”
When you really boil down to what event management is, it’s all about the legwork. As an event planner, you can find yourself in the situation with vendors where they are responding with statements like, “well, you can call this (person/place/thing)…” or “Check this site, then this one, then combine them, then call so-and-so to order it”. At the end of the day, it feels like you’ve been sent on a wild goose chase. When you step back and look at it all, that’s exactly what it is. The real question you have to ask yourself is: are you up for the chase, or is there an easier way to get things done?
There is no negative connotation that comes with the point in your professional event planning career where you say, “me, handling this aspect, is not effective”. As an event planner, you may wear many hats, and you take on more than you humanly should at one point or another. So what makes the additional investment in event management worth the price tag?
You are not doing the legwork, which means you can concentrate on other areas.
A large percentage of event planners do a single, large-scale event every year or they do event planning on top of their regular responsibilities of their full time job. This drastic shift in focus can result in momentary suffering of another area of their life. By working with an event management company, you can focus on the areas you aren’t able to delegate and let a team provide you with results in the areas that are too much to chew.
You have employed the professionals. Utilize their connections, experience, and expertise.
In the field of live events, working with a team of event professionals means that they have been “doing the legwork” for a long time and have proven their success time and time again. They have encountered a multitude of situations requiring research, troubleshooting and phone calls and know how to handle any issue that may arise at your event. Why duplicate the efforts when it has already been done for you? Reap the benefits of someone else’s hard work (for once!).
You and your guests will feel the consistency and cohesiveness of a single source of management.
You’ve heard the phrase “the left hand doesn’t know what the right hand is doing,” right? This phrase becomes apparent on a large scale when all of the moving pieces of an event are disjointed and have not had clear communication. It’s hard balancing multiple vendors if they all have different event styles. Streamlining details through one company ensures that all of these elements are working in concert.
The investment in event management services can be more affordable than you would expect. In light of the return on the investment that clients see, you could almost consider it “cheap”. Especially when you look back kindly on your event experience, and have all your hair, all while accepting those pats on the back that it was a job well done.